Staff Directory
all emails are "at math dot harvard dot edu".| Name | Role | Office | Tel | |
|---|---|---|---|---|
| Maureen Armstrong | JDG Editorial Assistant | 332 | 617-495-1980 | maureen |
| Pamela Brentana | Faculty Assistant | 325 | 617-495-5334 | pbrentan |
| Tiffany Chan | Staff Assistant | 325 | 617-495-2171 | tchan |
| Arthur Gaer | System Administrator | 426g | 617-495-1610 | gaer |
| Susan Gilbert | Graduate Program Administrator | 331 | 617-496-5211 | sgilbert |
| Alex Gontar | CMP Editorial Assistant | 242h | 617-496-1986 | agontar |
| Cynthia Jimenez | Undergraduate Program Coordinator | 334 | 617-495-9116 | cindy |
| Anna Kreslavskaya | Manager of Research and Finance | 320 | 617-495-1946 | kreslavs |
| Sarah Labauve | Administrative Coordinator (Center of Math Sci Appl) | 325a | 617-496-5421 | slabauve |
| Gaby Leon-Guerrero | Staff Assistant | 325 | 617-325-2141 | gaby |
| Susan Milano | Calculus Coordinator | 308 | 617-496-4203 | milano |
| Nancy Miller | Birkhoff Library Librarian | 337 | 617-495-2147 | nancy |
| Diana Lu Chen | Staff Assistant (Center of Math Sci Appl) | 325a | 617-495-5615 | dlchen |
| Irene Minder | Director of Administration and Finance | 329 | 617-495-2170 | irene |
| Nathalie Morales | Financial Associate | 323 | 617-496-4518 | morales |
| Andrea Patino | Financial Administrator | 323 | 617-496-9200 | apatino |
Financial Forms
See also Unified Forms Area at able.harvard.edu .| Employee Reimbursement/Corporate Card Payment Form | Must accompany any employee reimbursement request |
| NonEmployee Reimbursement Form | Must accompany any non-employee reimbursement request |
| Non-Standard Check Processing Form | Expedite check processing |
| Check Inquiry Request form | Stop a check or get a copy of a University check |
| Wire transfer authorization Form | Make a payment using electronically transferred funds (US Dollars only) |
| Missing Receipt Affidavit (MRA) | Must be used in lieu of missing receipts over $75 (except conference expenses, when expenses under should be recorded as well) |
| Business Meals Track Form | To collect information about the purpose of business meals and participants |
| Payment Approval Form | To obtain approval from Faculty on payments for visitors or vendors involving Start-up funds or Federal funds. Used to get approval on subcontract invoices. |
| Expenses under $75 (without receipts) | Must be used in lieu of missing receipts under $75. |
| Grant Relevance Statement | To guarantee the expense is relevant and appropriate to the project of the grant |
| Federal Awards Travel Reimbursements Exception (DOC) (PDF) | Traveler using non-U.S.-flag air carrier on travel to be charged to federally sponsored awards |
| FAS Payment Request Invoice Form (DOC) (PDF) | Form is to be used in lieu of invoice for Refund, Honorarium, Prize and Fellowship requests. |
| W-9 Form | Request for Taxpayer Identification Number and Certification |
HR/Payroll Related Forms
| Foreign Individual Request Form | To setup a foreign individual in the Oracle Vendor database. You're responsible for logging into GLACIER, completing the program, printing the Tax Summary and providing the forms to the NRA Tax Group in order for the Mathematics Department staff to process your reimbursement/payment request. GLACIER should not be filled out more than 30 days prior to entering the US. |
| I-9 Cover Sheet (DOCX) | This cover sheet must accompany every I9 form submitted |
| I-9 Form (Employment Eligibility Verification) | Check for employment eligibility and provide proof of identity documentation for U.S. citizens and non-citizens prior to hiring. |
| IRS W-4 | Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings |
| W-4 instructions | Tax withholding info update for new employees. Log in to Peoplesoft to fill out W4 online. |
| Direct Deposit instructions | Update direct deposit for new employees. Log in to PeopleSoft. |
| W-4 for Harvard Students | Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings. This version of the W-4 is for Harvard students only. | Massachusetts Tax Form | Authorize Harvard to change your Massachusetts withholding exemptions and additional income tax withholdings. |
| Massachusetts Tax Form for Harvard Students | Authorize Harvard to change your Massachusetts withholding exemptions and additional income tax withholdings. |
| Student and Temp Payroll Time Sheet | Departmental form for Students and Temporary employees to record their hours worked on a weekly basis. Must be signed by direct supervisor and submitted to the Math Department Finance Office for entry into the PeopleSoft system. |
| Dependent Data Sheet | For foreign scholars with family members. Must be typed. Please complete all sections regarding family members who will be accompanying the scholar or who are currently in the United States. |
| Visa Document Request Form | F-1 Students and J-1 Exchange Visitors sponsored by Harvard University should complete this form to request a new visa document. |
| Course Assistant paperwork | Course Assistant Appointment paperwork at the Math department. |
| Salaried Appointment Form | Word document for salaried appointments at the Math department. |
| Non-Salaried Appointment Form | Word document for non-salaried appointments at the Math department. |
| Timesheets | Are now done using People soft |
Copies of all Financial and HR/Payroll forms can be found in The Mathematics Department Main Office, 3rd Floor.
Undergraduate Student Forms
| Undergraduate Student Travel Grant Application | Instructions and application form to request department Travel Grant funds |
Graduate Student Forms
| TF application form | To be completed by all graduate students enrolled in the GSAS. This form is used for TF and GCA positions | TA application form | To be completed by non-Harvard affiliates. Applicants also provide current CV. | Graduate Student Travel Grant Instruction | Instructions and application form to request department Travel Grant funds | Graduate Student Travel/Research Grant Form | This is a writable form for requesting travel grants |
| Graduate Non-Employee Reimursement form | Reimbursement Form for Graduate Students |
Sponsored Research
| Sponsors: | Portals for Applications and Reporting | Funding Opportunities Search Engines |
NSF Proposal Documents and Templates:
|
External adminstrative links
| FAS Postdoc resource page | Resource page for postdoctoral fellows at FAS |
| HARVie Employee Intranet | Needs password and will allow to access People Soft Payroll and benefits Information |
| Employment at Harvard | Employment resources at Harvard |
| FAS Human Resources | Human resource website of FAS |
| FAS Registrars Office | The FAS registrar office. Some forms like grade change forms or course statistics |
| Office of Provost | The Office of the Provost |
| FAS Handbooks | Handbook for Students for Faculty |
| My Harvard | Start page for many Harvard resources |